Circuit Court Clerk
The mission of the Office of the Clerk of the Circuit Court of Montgomery County is to serve the citizens of Montgomery County and the participants in the Judicial System in a timely, efficient, and ethical manner. In accordance with statutes, all services, information, and court records will be provided with courtesy and cost efficiency.
July 21, 2009
Montgomery County Circuit Clerk
About The Office of The Circuit Clerk:
The Office of the Clerk of the Circuit Court is a Constitutional Office. While the Clerk is elected on a county-wide basis to a four-year term, it is not a county office as defined by the Illinois Constitution. It is a non-judicial office of the Judicial Branch of State government. The duties are set forth by statute, Rules of the Supreme Court and Administrative Orders of the local Circuit Court. The Montgomery Circuit Clerk of the Court is an official of the 4th Judicial Circuit Court.
The Clerk is required to attend all sessions of court, keep and preserve all records and files of the court, make, keep and preserve complete records of all the proceedings and determinations of the court, issue process as required by law, and is the Keeper of the Seal of the Court.
The Circuit Court, under the Illinois Constitution, is the trial level court. It handles every type of case from traffic tickets to a murder case, from Small Claims to a multi-million dollar personal injury suit, and from adoption to the probate of an estate.
Types of Cases by Division:
Criminal: Felony (CF) Misdemeanor (CM)
Civil: Small Claims (SC) Miscellaneous Remedy (MR) Chancery (CH) Tax (TX) Eminent Domain (ED) Municipal Corporation (MC) Law (L) Probate (P) Law Magistrate (LM) Administrative Review (MR) Contempt of Court (CC) Juvenile (J) Juvenile Abuse and Neglect (JA) Juvenile Delinquent (JD) and Drainage District
Family: Dissolutions (D) Adoption (AD) Mental Health (MH) Order Protection (OP) Family (F)
Traffic: Conservation Violation (CV) Traffic (TR) Driving Under the Influence (DT) Ordinance Violation (OV)
Individuals who wish to view case files and documents on file with the Circuit Clerk may do so free of charge from 8:00 a.m. - 4:00 p.m., Monday through Friday. If copies need to be made, there is a statutory fee per page. By law, juvenile and adoption case files and any document sealed by the Circuit Court cannot be made available for public inspection.
The Circuit Clerk and the deputy clerks by law cannot give legal advice. Individuals who ask legal questions will be directed to consult with an attorney.
Petit Jurors, Grand Jurors, and Coroners Jurors are summoned for service by the Jury Commission and the Circuit Clerk. An answering machine provides information to prospective jurors the evening before service is required for the Petit and Grand Jurors.
Passport applications are provided and accepted for submission to the Passport Agency.
Child Support payments made in the Circuit Clerk's office are recorded and distributed as per the Court Order. Also, payments made to the State Disbursement Unit are recorded.
The Montgomery County Circuit Clerk maintains a separate web page which includes information about the court docket, fees, etc. Click on this link to go to their official web site.
About The Circuit Clerk:
Holly was born on October 18, 1982 in Vandalia, Illinois. She graduated from Nokomis High School in 2001. Holly earned her Bachelors degree from Blackburn College in 2005 and earned her Master's degree from the University of Cincinnati in December 2009.
Holly married Rob Lemons in May of 2005. They have four daughters, Maui Grace, who was born in March of 2008, Brylynn Rose born in November 2013, and twins Aspen Noel and Afton Faith born January 2015. Mrs. Lemons is an active Farm Bureau and Rotary member.
Holly Lemons was appointed as Circuit Clerk on June 9, 2009.
The office of Circuit Court Clerk is located on the first floor of the Courts Complex, just north of the Historic Courthouse, at 120 N. Main St.,Hillsboro, IL. Phone number is (217) 532-9540. Fax number is (217) 532-2142. Mailing address is: 120 North Main Street, Room 125, Hillsboro, IL 62049.
Personal checks from banks outside of Montgomery County are not accepted.